Show/Hide

Important Updates:

The city has launched a beta to preview its new website and gather feedback. | More Info

Show/Hide

The City of Boulder welcomes your feedback. Use our Inquire Boulder customer service tool to tell us what’s on your mind.

  • Participate & Engage
  • Doing Business Over
  • Inquire Boulder
  • Explore Boulder
  • Contact City Council
  • Open Data Catalog
  • Public Safety
  • Emergency Alert Sign Up
  • Customer Self Service Portal
  • Online Records Access

Coronavirus Information for City Employees


The following are resources and answers to frequently asked questions related to the coronavirus for employees who work for the City of Boulder. 

Updated: Nov 18, 2020
 

The City of Boulder is currently following Colorado's statewide guidelines .

Citywide Guidelines (internal documents marked with *):


Please see our Timesheet Instructions & FAQ pdf.


Health Insurance Enrollment & Benefits Changes

City of Boulder Benefits

City of Boulder Voluntary Changes

  • Employees may make changes to the following at any time without a special life event: Health Savings Account (HSA), Retirement Savings, Life Insurance (including beneficiary changes), Disability Insurance.
  • To make changes, complete and sign the Voluntary Benefits Enrollment Change Form pdf and send it to [email protected] .

Connect for Health Colorado

  • Those who experience a qualified life event including job loss or loss of income may qualify for a 60-day Special Enrollment period to sign up for a new health insurance plan or change their existing plan.
  • For more information, visit Connect for Health Colorado .
  • The next opportunity to buy health insurance without a qualified life event is during the Open Enrollment period beginning November 1, 2020.

Health Care

Cigna COVID-19 Resources & Coverage Telehealth Care Options
  • Your Primary Care Provider: Call your primary care provider for a phone consultation.
  • Cigna Virtual Care (telehealth option): Online access at  myCigna.com or by calling the following providers:
    • Amwell: Medical virtual care only, call 855-6679722.
    • MDLIVE: Medical and behavioral/mental health virtual care, call 888-726-3171.
  • Dispatch Health (In-home option): Visit  Dispatchhealth.com/covid-19  or call 720-647-5329.
Prescriptions
  • Refills: Cigna has not implemented overrides for refill-too-soon notices on 30-day prescriptions if patients try to refill or renew with more than 35% of the medication remaining. If, or when, the situation changes, Cigna will update the policy.
  • Home Delivery: Visit  myCigna.com or call 800-835-3784 for more information about prescription home delivery.
Health Savings Account (HSA)
  • Contact the financial institution where your HSA is located.
Health Flexible Spending Account (FSA)

Dependent Care

Dependent Care Flexible Spending Account (FSA)

  • A significant change in cost or coverage is considered a qualifying event for dependent care FSAs. This means participants can stop or reduce their contributions to a Dependent Care FSA if their expenses go down, and they can also increase if expenses go up, provided the change direction matches.
  • To make changes, please complete the Benefits Life Event Change Form pdf and email it to  [email protected] .

Dental Care

Delta Dental Resources & Coverage Care Options
  • Routine Dental Care: Contact your dental care provider.
  • Emergency Dental Care: Contact your dental care provider for a phone consultation.

Vision Care

  • Contact the  VSP customer care center at 800-877-7195 with questions or if you need to find a provider in your area.

Mental Health Services

Employee Assistance Program (EAP) Cigna Help Line
  • Cigna is providing resources free of charge to support resiliency during times of high stress and anxiety. These are available to all City of Boulder employees and community members, regardless of whether or not they are enrolled in a Cigna medical plan.
  • Call the 24-hour toll-free help line at 866-912-1687 to connect directly with qualified clinicians who can provide support and guidance.
Other Resources

 

Temporary Vacation Policy


Paid Sick Leave and Family and Medical Leave (FMLA)

  • Please view the Emergency Paid Sick Leave and Emergency Family Medical Leave Policy Amendment pdf 
  • Emergency FMLA Request Form
  • Please  view the notice  to learn more about your employee rights regarding paid Sick Leave and expanded Family and Medical Leave under the Families First Coronavirus Response Act (FFCRA).

Pension


Voluntary Retirement Plans

PERA Retirement Plans

ICMA-RC Retirement Plans

We encourage you to explore options provided by the City:

  • Parks and Rec Summer Camps:   To help during the busy summer months, we’re reserving a limited number of spots at  Parks and Rec Summer Camps . We hope to offer camps spots beginning the week of July 6 for the children of city staff, ages 5-11. We’re also offering two weeks free of charge! To express interest, complete  this form  and a Parks and Rec staff member will be in touch.  
  • FlexWork:  We encourage employees and supervisors to develop flexible work arrangements or schedules based on business needs and customer service requirements. For more information, take a look at the city’s  FlexWork Guidelines  and discuss with your supervisor to determine what additional flexibility is available to you. 
  • Time Off and Leave of Absence:   If you need to take time off you may use other paid leave (with approval from your supervisor and based on your leave accruals) for vacation leave, floating holidays or sick leave. In some circumstances, leave of absence may be considered when FlexWork is not feasible or time off as noted is not requested or has been exhausted. Please connect with your supervisor (and  HR Business Partner  if needed) to discuss a leave of absence. 

What city facilities are currently open/closed?

  • Most city administrative facilities are closed through at least Aug. 31, 2020. 

When are additional city facilities reopening?

The city is following a four-phased approach for reopening facilities and services. Reopenings and current closures take into account operational capability, and resource allocation as well as community need. 

Opening and closures may shift based on:

  • Public health guidance
  • Resource allocation limitations
  • Ability to maintain social distancing standards

View the map  for additional details about each of the city's buildings, facilities, parking areas and restrooms.

  • All travel for official city business outside the State of Colorado is suspended through December 31, 2020.
  • Employees are encouraged to heed CDC travel precautions if conducting personal travel.

What technologies are available to assist with working remotely?

Standard employees can visit the City Telework Technology * page on IT Headquarters for information about the following tools and capabilities:

  • Microsoft Office 365 : Provides access to Outlook email, Word, Excel, PowerPoint and more from any computer through Office.com.
  • Account Management : Sign up for Self-Service Password Reset *.
  • Microsoft Teams : Allows you to stay in touch with coworkers through instant messaging chats, calls, video conferences and creating your own team collaboration spaces. Download the Teams app on your mobile phone. Check out our Teams quick start guides *.
  • Documents and File Storage : Log in to Office.com to get instant access to OneDrive files and SharePoint sites. Allows you to work on documents directly from the web as well as access shared team documents.
  • Remote Network Access : Access the City of Boulder network while you are away with Always on VPN, and RDS.
  • WebEx : Visit WebEx *.


How can I get answers if I need telework support?

  • Contact the IT Service Desk from 7 a.m. to 5 p.m. Monday – Friday, excluding holidays.
  • Please call 303-441-3086 or email [email protected] .
  • The service desk will be prioritizing requests related to keeping our city operating.


What should I do about my desk phone?