Shelter & Facility Rental FAQs
Terms and Conditions for Facility Rental
No permit shall be issued except upon satisfactory assurance that the use of the facility will be under the direct supervision of an adult.
Groups of 25 or more people wishing to hold an event in an area of OSMP outside a designated facility must apply for a Special Use Permit 14 days prior to the event.
Rules and Regulations
OSMP facilities are patrolled by local law enforcement agencies. All applicable rules and regulations, including state statutes and city ordinances, are enforced.
- The applicant is prohibited from raising funds, charging admission, or providing private training for pay unless combined with an OSMP Commercial Use Permit.
- Glass containers are prohibited in any areas of OSMP, pursuant to section 8-3-9, B.R.C. 1981 (wine glasses, champagne bottles and vases included). The use and breaking of glass for religious ceremonies will be permitted only if done on a sturdy tarp and all glass is contained and removed.
- Use of live bands and amplification is restricted. Applicants must comply with the city noise ordinance as defined in chapter 5-9, B.R.C. 1981 and section 8-3-13, B.R.C 1981. If it is determined that noise is disturbing other visitors, the persons responsible will be asked to lower the noise and/or terminate the event and may be charged an additional fee for the services of the noise control officer(s) and will be responsible for any violations of city regulations.
- Destruction, damage, or removal of any vegetation or defacement of property is prohibited. Permit holders will be charged for the cost of repairs, and any violator of city regulations will be prosecuted.
- Loading and unloading of vehicles must be done from designated parking lot areas.
- No person shall start or maintain, or cause to be started or maintained, any fire on any public property, park, parkway recreation area, open space, street, or public way, unless confined within a fireplace or grill permanently erected by the city for such purpose. No person shall place, erect, build, or construct a fireplace, stove, or other fire container in any public property, park, parkway, recreation area, open space, or public way, except pursuant to a written permit from the city manager, pursuant to section 5-4-10, B.R.C. 1981.
- All firewood and charcoal to be used in a permanent fireplace or grill on site must be furnished by the person(s) reserving the facility. Fuel containers used to heat warming/chafing dishes may be allowed if approved with the facility use agreement and if no fire bans are in place at the time of the event. Fireplaces and associated grills must be left in a clean condition, and fires must be fully extinguished and cold before leaving the area. Collecting wood or creating ground fires is strictly prohibited.
- Please note: Fire bans may be in effect at any time that prohibit fires or ignition sources of any type, including what has been allowed in a permit. Check in advance of the event for any fire bans.
- Facilities must be left in a clean and orderly condition. Tables and other equipment must be replaced in their original location. Additional chairs, tables or equipment will not be furnished by OSMP. For enclosed facilities, windows and doors must be closed and locked. Applicant will be required to pay for all damages, loss and costs associated with excessive clean up.
- Under no circumstances are signs, balloons, or any other items to be nailed, pinned, stapled or otherwise attached to any tree, park sign, facility, and/or along the roadways.
- No rice, confetti, birdseed, flower petals or straw shall be used at events. Doing so is constituted as littering, pursuant to section 5-4-13, B.R.C. 1981.
- No releasing of animals (wildlife or domestic) or balloons (helium or other) is allowed at events.
- Groups of 50 or more must remove their own trash from the park area. Groups of fewer than 50 must remove their trash in the event that trash receptacles are full.
- All attendees not displaying a Boulder County license plate must have a parking permit, pursuant to section 4-20-54, B.R.C. 1981.
- No person shall erect any tent, net, or structure in a park or recreation area located outside the corporate limits of the city, or on any open space land, unless done pursuant to a written permit or contract from the city manager. The prohibitions of this section do not apply to developed and landscaped city parks located outside the city limits, if they are designated by the manager as such city parks pursuant to section 8-3-21 B.R.C. 1981. Arches used in religious ceremonies will need to be held by participants.
- Cancellation policy: The cost of the facility reservation, minus a $25 administrative fee, will be refunded if the facility use permit is cancelled 60 days or more before the scheduled rental date. If the facility use permit is cancelled 15 days or more before the scheduled date, one half (50 percent) minus a $25 administrative fee will be issued. If the permit is cancelled 14 days of fewer before the scheduled date, no refund will be issued. Any applicable refund will be processed in two to four weeks. All refunds will be issued to the original payee.
- Change policy: Changes can be made online at no additional charge up to 15 days before the scheduled event. No changes can be made to reservations that are 14 or fewer days prior to the scheduled event. If you require assistance by OSMP staff, you will be charged an additional $25 administrative fee.
- Refunds: There are no refunds for alcohol or parking permits. There are no refunds for cancellations due to inclement weather or conditions, including but not limited to: rain, strong winds or wildfires. Check in advance for any fire bans. There is no guarantee that fires of any kind will be allowed at OSMP facilities.
From Oct. 31 through April 30, the Flagstaff Summit Road is closed to motor vehicles. The summit facilities (Sunrise Amphitheater, Wood Shelter and Stone Shelter) are not open for reservations during this time.
Change or Modify Permits
To modify a permit, you must have your permit and confirmation number from your receipt. If you do not have the required numbers, please call OSMP at 720-564-2025 to obtain the information. The following information can be modified for your permit:
- additional parking permits;
- changes to your facility use permit, including date, time, location (subject to availability and additional fees), and mailing address; and
- cancel your facility use permit.
Reserving Multiple Facilities
You can reserve multiple facilities for any given day. If you would like to reserve facilities on multiple dates, you will need to apply for separate facility use permits for each day.
Vehicles that are not registed in Boulder County are required to purchase and display a parking permit. Reservations do not include parking fees for Flagstaff Mountain. Reservation holders for the Flagstaff Summit Shelters or the Halfway House may either have attendees purchase daily parking permits at the self-service stations provided or may purchase daily parking permits at the OSMP Administration Office for $5 each. There are no bulk rates for parking permits.
The self-service stations only take cash (exact change) or check.
Parking spaces on Flagstaff Road and summit
- Main Summit Lot: 28 regular, 1 ADA
- Amphitheater : 10 regular, 3 ADA
- Nature Center: 3 regular, 1 ADA
- Stone Shelter/ Wood Shelter: 3 regular, 1 ADA
- Sensory Trailhead : 3 regular, 1 ADA
- Artist Point: 5 regular
- Realization Point: 7 regular
- Flagstaff Summit Road : 10 regular (about halfway up road)
- Green Mountain Lodge: 8 regular (on road – across from Realization pt)
- Crown Rock: 7 regular
- Halfway House: 10 regular, 1 ADA
- Panorama Point: 8 regular, 1 ADA
- The vehicle length limit for Flagstaff Road is 30 feet.
- Flagstaff Parking Map
- Flagstaff Summit Aerial Map
The three primary rental periods are three-hour time blocks, beginning at 10 a.m. and ending at 9 p.m. Time blocks are separated by a mandatory hour between reservations, which is not reservable and is designated for the coming and going of parties. There are also early morning, one-hour time blocks beginning at 6 a.m. and ending at 9 a.m. Early morning time blocks do not have the non-reservable hour in between reservations.
One-hour time blocks
- 6 a.m. to 7 a.m.
- 7 a.m. to 8 a.m.
- 8 a.m. to 9 a.m.
Three-hour time blocks
- 10 a.m. to 1 p.m.
- 2 p.m. to 5 p.m.
- 6 p.m. to 9 p.m.
Alcohol permits are required at all OSMP shelters/facilities for groups of 15 or more people when alcohol is being consumed. Alcohol permits will be granted to City of Boulder residents only and proof of residency will be required before an alcohol permit will be issued. Learn more about the requirements and conditions for Alcohol Permits.
- The application may not be submitted more than 90 days before nor less than 15 days before the scheduled event.
- No alcohol permit will be issued more than 90 days before nor less than 15 days before the scheduled event.
- The application shall be filled out and submitted to the OSMP Administration Office at 66 S. Cherryvale Rd by appointment only .
- The applicant will be required to appear in person to pick up the alcohol permit with proof of age and residency.
- A fee of $25 will be required at the time of picking up the alcohol permit.
Alcohol permits are issued pursuant to chapter 5-7, B.R.C. and all permit holders must comply with all state and local alcohol laws.
Am I allowed to put up directional/advisory signs on the day of my event?
No, posting any type of sign on OSMP property is prohibited. The regulation states, "Under no circumstances are signs, balloons, or any other items to be nailed, pinned, stapled or otherwise attached to any tree, park sign, facility, and/or along the roadways." Signs will be removed by OSMP personnel. OSMP suggests the following:
- Provide guests with a good map when mailing the invitations.
- Post members of the party at critical junctions in the road to direct incoming guests.
Dogs are allowed at the facilities as long as they are in compliance with the current dog regulations. The Stone and Wood Shelters require dogs to be on leash at all times. The Green Mountain Lodge, Halfway House, Sunrise Amphitheater, and Bluebell Shelter allow dogs as long as they are on leash or if guardians are participants of the Voice and Sight Control Program.
It is the responsibility of all permit holders to check in advance of their event for any fire bans. Fire bans may be in effect at any time that prohibit fires or ignition sources of any type, including what has been allowed in a permit.
If there are no reservations before the scheduled event, permit holders may use the facility on a first-come, first-served basis to decorate. The hour between time blocks is meant for the coming and going of parties. Be aware that there may be overlap between parties. Under no circumstances are signs, balloons or any other items to be nailed, pinned, stapled, or otherwise attached to any tree, park sign, facility and/or along the roadways. No rice, confetti, birdseed or straw shall be used at events. Doing so is considered littering. Glass and open flames are prohibited, including unity candles.
Advance Facility Rentals
You can reserve a shelter or facility up to two years in advance of the event date.
You may bring a battery-operated portable player or have acoustic music. Use of live bands and amplification is restricted. Applicants must comply with noise ordinance as defined in Chapter 5-9, B.R.C. 1981 and section 8-3-13, B.R.C 1981. There is no electricity at any of the facilities. Tents, nets and canopies are prohibited, so please advise musicians to plan accordingly.
Tips and Help
Have all of your information ready before you begin. This includes:
- facility choice;
- date and at least two back-up dates (check Facility Availability);
- number of parking permits needed;
- contact information;
- payment method; and
- pen and paper to write down confirmation and permit numbers.
What you must know
- Be prepared to wait in the virtual waiting room if there are others in line ahead of you.
- Keep in mind this is a 15-minute, timed online system.
- Facilities cannot be reserved more than two years in advance.
- Flagstaff Mountain Summit facilities (Sunrise Amphitheater, Stone Shelter and Wood Shelter) are available from May 1 through Oct. 30 each year.
- Be mindful of the maximum attendance numbers. The permit will not be processed if you exceed the maximum number allowed.
- It is recommended that you visit the facility you are interested in reserving before making a reservation to make sure it will accommodate your needs.
Please contact OSMP at 720-564-2025 or online through Inquire Boulder for more information about shelter and facility rentals.