Shelter & Facility Rental FAQs
Terms and Conditions for Facility Rental
No permit shall be issued except upon satisfactory assurance that the use of the facility will be under the direct supervision of an adult.
Rules and Regulations
OSMP facilities are patrolled by local law enforcement agencies. All applicable rules and regulations, including state statutes and city ordinances, are enforced. COVID Restrictions regarding group size and other COVID Terms and Conditions listed on the Shelter & Facility Rentals Main Page are enforced. Maximum capacities by shelter or facility can be found on the Shelter & Facility Descriptions Page.
- A facility reservation permit only permits for commercial photography within the designated facility. Commercial photographers for events that have OSMP facility reservations must follow all separate Commercial Use Permit terms and conditions regarding photography taking place on OSMP lands outside the designated facility permit reservation area.
- Tents, shade tents, nets, barrels, freestanding arches, and structures of any kind are prohibited. Arches used in religious ceremonies will need to be held by participants for the entire duration of their use.
- Posting any type of sign on OSMP property is prohibited. Under no circumstances are signs, balloons, or any other items to be nailed, pinned, stapled, or otherwise attached to any tree, park sign, facility, and/or placed along the roadways.
- No flower petals, rice, confetti, birdseed, straw, glitter, or other unsecured materials shall be used at events; doing so is constituted as littering.
- No releasing of animals (wildlife or domestic) or balloons (helium or other) is allowed.
- Drone use (launching, landing, and operating of drones) is prohibited on all OSMP properties for hobby, recreational, or commercial purposes.
- Be prepared to pack out all trash. Groups must remove their trash when trash receptacles are full.
- Glass containers are prohibited in any areas of OSMP (wine glasses, champagne bottles and vases included). The use and breaking of glass for religious ceremonies will be permitted only if done on a sturdy tarp and all glass is contained and removed.
- Fires, open flames, ignition sources or smoke-producing devices of any kind are prohibited unless confined within a fireplace or grill permanently erected by the city for such purpose. All firewood and charcoal to be used in a permanent fireplace or grill on site must be furnished by the person(s) reserving the facility. Collecting wood or creating ground fires is strictly prohibited. Fireplaces and associated grills must be left in a clean condition, and fires must be fully extinguished and cold before leaving the area. Fuel containers used to heat warming/chafing dishes, fuel powered generators, and fuel powered lanterns are also not permitted.
- Please note: Fire bans may be in effect at any time that prohibit fires or ignition sources of any type, including what has been allowed in a permit. Check the Boulder County Fire Restrictions page in advance of the event for any fire bans.
- Destruction, damage, or removal of any vegetation or defacement of property is prohibited. Permit holders will be charged for the cost of repairs, and any violator of city regulations will be prosecuted.
- The applicant is prohibited from raising funds, charging admission, or providing private training for pay unless combined with an OSMP Commercial Use Permit.
- Use of live bands and amplification is restricted. If it is determined that noise is disturbing other visitors, the persons responsible will be asked to lower the noise and/or terminate the event and may be charged an additional fee for the services of the noise control officer(s) and will be responsible for any violations of city regulations.
- All vehicles not registered in Boulder County must have a parking permit. Parking is permitted only in designated parking spots and roadside parking areas.
- Food trucks and other large commercial vehicles are prohibited from parking or operating on Flagstaff Summit. There are no designated parking spaces for shuttle buses near the facilities/shelters and space for shuttle bus parking cannot be guaranteed along Flagstaff Road. Loading and unloading of vehicles must be done from designated parking lot areas and all vehicles are prohibited from idling.
- Facilities must be left in a clean and orderly condition. Applicant will be required to pay for all damages, losses, and costs associated with excessive clean up. For enclosed facilities, windows and doors must be closed and locked, and tables and other equipment must be replaced in their original location.
- City ordinance prohibits smoking on OSMP (including the use of electronic smoking devices).
- Cancellation policy: The cost of the facility reservation, minus a potential $25 administrative fee, will be refunded if the facility use permit is cancelled 60 days or more before the scheduled rental date. If the facility use permit is cancelled 15 days or more before the scheduled date, one half (50 percent) minus a potential $25 administrative fee will be issued. If the permit is cancelled 14 days of fewer before the scheduled date, no refund will be issued. Any applicable refund will be processed in two to four weeks. All refunds will be issued to the original payee.
- Change policy: Changes can be made at no additional charge up to 15 days before the scheduled event. No changes can be made to reservations that are 14 or fewer days prior to the scheduled event.
- Refunds: There are no refunds for alcohol or parking permits. There are no refunds for cancellations due to inclement weather or conditions, including but not limited to: rain, strong winds or wildfires. Check in advance for any fire bans. There is no guarantee that fires of any kind will be allowed at OSMP facilities.
To change, modify or cancel a permit, please email Megan Grunewald.
From Oct. 31 through April 30, the Flagstaff Summit Road is closed to motor vehicles. The summit facilities (Sunrise Amphitheater, Wood Shelter and Stone Shelter) are not open for reservations during this time.
Parking spaces are not included with nor guaranteed as part of facility reservations. Trails and parking areas near shelters and facilities are open to the public even when an event is taking place. Vehicles that are not registered in Boulder County are required to purchase and display a daily or annual parking permit. Daily parking permits are $5.00 each and can be purchased either day of through self-service fee stations or in advance online through the link provided in the reservation confirmation email. Purchasing permits online requires vehicle and plate information for all vehicles. Due to limited parking available and parking areas not exclusive to reservations, carpooling and shuttling is strongly encouraged.
The self-service stations only take cash (exact change) or check.
Parking spaces on Flagstaff Road and summit
- Main Summit Lot: 28 regular, 1 ADA
- Amphitheater: 10 regular, 3 ADA
- Nature Center: 3 regular, 1 ADA
- Stone Shelter/ Wood Shelter: 3 regular, 1 ADA
- Sensory Trailhead: 3 regular, 1 ADA
- Artist Point: 5 regular
- Realization Point: 7 regular
- Flagstaff Summit Road: 10 regular (about halfway up road)
- Green Mountain Lodge: 8 regular (on road – across from Realization Point)
- Crown Rock: 7 regular
- Halfway House: 10 regular, 1 ADA
- Panorama Point: 8 regular, 1 ADA
- The vehicle length limit for Flagstaff Road is 30 feet. There are no designated parking spaces for shuttle buses near the facilities/shelters and space for shuttle bus parking cannot be guaranteed along Flagstaff Road.
- Flagstaff Parking Map
The three primary rental periods are three-hour time blocks, beginning at 10 a.m. and ending at 9 p.m. These time blocks are separated by a mandatory hour between reservations, which is not reservable and is designated for the coming and going of parties. There are also early morning, one-hour time blocks beginning at 6 a.m. and ending at 9 a.m. Early morning time blocks do not have the non-reservable hour in between reservations.
One-hour time blocks
- 6 a.m. to 7 a.m.
- 7 a.m. to 8 a.m.
- 8 a.m. to 9 a.m.
Three-hour time blocks
- 10 a.m. to 1 p.m.
- 2 p.m. to 5 p.m.
- 6 p.m. to 9 p.m.
Alcohol permits are required at all OSMP shelters/facilities when alcohol is being consumed. Alcohol permits will be granted to City of Boulder residents only and proof of residency will be required before an alcohol permit will be issued. Learn more about the requirements and conditions for Alcohol Permits.
Alcohol permits are issued pursuant to chapter 5-7, B.R.C. and all permit holders must comply with all state and local alcohol laws.
Posting any type of sign on OSMP property is prohibited. The regulation states, "Under no circumstances are signs, balloons, or any other items to be nailed, pinned, stapled or otherwise attached to any tree, park sign, facility, and/or placed along the roadways." Signs will be removed by OSMP personnel. OSMP suggests the following:
- Provide guests with a good map when mailing the invitations. Flagstaff Parking Map
- Post members of the party at critical junctions in the road to direct incoming guests.
Dogs are allowed at the facilities as long as they are in compliance with the current dog regulations. The Stone and Wood Shelters require dogs to be on leash at all times. The Green Mountain Lodge, Halfway House, Sunrise Amphitheater, and Bluebell Shelter allow dogs as long as they are on leash or if guardians are participants of the Voice and Sight Control Program.
It is the responsibility of all permit holders to check in advance of their event for any fire bans. Fire bans may be in effect at any time that prohibit fires or ignition sources of any type, including what has been allowed in a permit. Check the Boulder County Fire Restrictions page in advance of the event for any fire bans.
If there are no reservations before the scheduled event, permit holders may use the facility on a first-come, first-served basis to decorate. The hour between time blocks is meant for the coming and going of parties. Be aware that there may be overlap between parties. Under no circumstances are signs, balloons or any other items to be nailed, pinned, stapled, or otherwise attached to any tree, park sign, facility and/or placed along the roadways. No flower petals, rice, confetti, birdseed, straw, glitter, or other unsecured materials shall be used at events. Doing so is considered littering. Glass and open flames are prohibited, including unity candles. Tents, shade tents, nets, barrels, freestanding arches, and structures of any kind are prohibited. Arches used in religious ceremonies will need to be held by participants. Consider Leave No Trace Principles and Low Impact Conduct Guidelines as your plan your event.
Please be aware that the only restrooms available are pit latrines. There are no other structures (changing rooms) available for event parties to use in preparation for events.
Advance Facility Rentals
You can reserve a shelter or facility up to two years in advance of the event date.
You may bring a battery-operated portable player or have acoustic music. Use of live bands and amplification is restricted. Applicants must comply with noise ordinance as defined in Chapter 5-9, B.R.C. 1981 and section 8-3-13, B.R.C 1981. There is no electricity at any of the facilities. Tents, shade tents, nets and canopies are prohibited, so please advise musicians to plan accordingly.
No event support is offered by the City of Boulder. Volunteers at the Flagstaff Nature Center are not available for event support.
Shelter and Facility Use Agreement
Applicant agrees to the following by reserving an OSMP shelter or facility:
- I/We certify that I/We have read and understand all of the above Regulations.
- I/We agree to comply with each of the Regulations.
- I/We agree to indemnify and hold harmless the City of Boulder, and all of its officers, employees, agents and representatives from any and all losses, claims, demands, judgments, costs and expenses, including attorney ‘s fees, arising out of any accident or occurrence causing injury to any person or property whomsoever or whatsoever due directly or indirectly to the event or maintenance of the facility during the term of the Permit. I/We further release and forever discharge the City of Boulder and all of its officers, employees, agents and representatives from all liability, claims and demands, actions and causes of action, damages, costs, payments and expense of any kind, nature or description, whether based in tort, contract, statutory or other theories of liability, arising out of the event or the Permit for the event.
- I/We agree to immediately reimburse the City of Boulder for any costs or repairs incurred as a result of the event.
- I/We acknowledge that a violation or an infraction could result in the issuance of a summons, fine, and/or revocation of the Permit and affect any eligibility to re-apply.