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Flatirons Golf Course Facility Design

Flatirons Golf Course Facility Design

Project Summary

The Flatirons Golf Course facility replacement project replaces core infrastructure destroyed in the 2013 flood and follows direction determined with City Council input in 2014. At that time, and with analysis of options for long-term viability of the city’s only public golf course, staff proceeded with demolition of the Flatirons Events Center and began saving and planning for a smaller replacement facility to serve base needs. The current concept replaces the temporary restroom trailer and to-go snack shop with an energy-efficient building that includes accessible and gender-neutral restrooms, provides space for a family-friendly, neighborhood restaurant, and takes advantage of the setting and iconic Flatirons views with an outdoor event space.

The project was originally approved in the Capital Improvement Program (CIP) last year for the current planning and design process to be ready for bidding and construction starting in late 2021. The construction is funded almost entirely from Permanent Parks and Recreation Funds (PPRF), which are dedicated to the acquisition or permanent improvement of parkland. The department went through several rounds of budget prioritization and reductions to ensure that the top priorities for the community and the department’s assets were addressed given this time of fiscal responsibility. In the current state, the temporary facilities limit operations and the ability to support community-benefit programming, such as programs for youth, those with low-income, and community events.

Like the recent Scott Carpenter Pool redevelopment and the Boulder Reservoir Visitor Services Center, this project has been planned and prioritized within the department’s capital program to ensure that the operations are not interrupted and the most cost-effective solution for replacing the core infrastructure is realized.

Project Goals

  1. The priority of the facility is to provide a functional yet aesthetic facility to the golf course to support the current programs and needs. 
  2. The facility will serve the golf operations through community-oriented design, flexible, multi-functional spaces, and perhaps complementing existing facilities. 
  3. The facility might be a replacement for the existing buildings on site or complement the existing buildings. 
  4. Deliver a well thought out and functional operations center that will reach new markets, increase revenue flow and create a positive image. 
  5. Provide conceptual designs that consider and incorporate all relevant City of Boulder Revised Code requirements including the most recently adopted Energy Conservation Code and, where possible, incorporate aspirational goals for energy efficiency and environmental sustainability. 

Project Process

The project will occur in three phases. Timelines may be adjusted.

PHASE 1: Research and Scope Development (Jan. – Feb. 2020)
This phase is focused on gathering background information, assessing existing conditions, and developing the goals and objectives for the project. 

PHASE 2: Alternative Concept Plans Development and Review (Feb. - Aug. 2020)
In this phase, the background information, goals and objectives will shape the draft alternatives for the concept plans. Staff and consultants will be seeking input from operation staff, boards, stakeholders and the community on the alternatives and ideas

PHASE 3: Preferred Concept Plan Development and Review (Aug. – Oct. 2020)
This phase is focused on developing a preferred hybrid concept plan considering community feedback in addition to existing limitations and regulations required for renovation. 

Click the image below to view the full timeline:

A graphic describing the project's process and timeline

Planning During COVID-19

This project was identified, planned and funded prior to COVID-19. Currently this project is in the planning and design stages only. Nonetheless, the city and its partners are committed to community safety and will be following social and physical distancing guidelines. Community engagement will be conducted per these guidelines, including using virtual sharing and connection tools, for as long as physical distancing guidelines are in place. For the latest information on the city’s response to COVID-19, visit bouldercolorado.gov/coronavirus.


September 23, 2020 Update

Second Round of Engagement is Complete

The engagement summary for the round 2 shows an overall interest and approval of the concept designs. Questions, comments and concerns were addressed and incorporated into the plan where feasible. The full list of comments are available on the project web page. The second round of comments did not result in any design changes to the concept plans.

 

Engagement Summaries for Round 2
Engagement Summary 2

 

Concept Plan Presentation Reviewed for Round 2 of Community Engagement 
Flatirons Golf Course Facility Design - Preferred Concept Plan Presentation

 

Next Steps

The project process through October of 2020 is concept planning only. If the concept plans are approved by the Parks and Recreation Advisory Board (PRAB) and with City Council approval of the 2021 CIP, the proposed plan will move into the next phases outlined in the Design Standards Manual, which are: Design Development, Construction Documents, and Bidding and Construction with anticipated completion in 2022.

September PRAB Meeting - Discussion Item
The Flatirons Golf Course Facility Design is on the agenda as a discussion item. Staff and consultants will provide a presentation of the project with time allotted for discussion. The memo to PRAB can be read in advance. Flatirons Golf Course Facility Design - Discussion Item Memo

Wednesday, September 30, 2020
6 p.m.

In light of the COVID-19 pandemic and restrictions on group meetings, the next Parks and Recreation Advisory Board (PRAB) meeting will be held online. The following link will be updated 24 hours before the meeting:  Join the virtual meeting now.

To sign up for public participation at the upcoming PRAB meeting, please email  [email protected]  or call 303-413-7223 before the meeting.

October PRAB Meeting - Action Item
The Flatirons Golf Course Facility Design is on the agenda as an action item. Staff and consultants will provide a brief presentation of the project to address any items that required attention from the previous discussion item and request a vote to approve the concept plans. The memo to PRAB can be read on the Wednesday prior to the meeting.

Monday, October 26, 2020
6 p.m.

In light of the COVID-19 pandemic and restrictions on group meetings, the next Parks and Recreation Advisory Board (PRAB) meeting will be held online.

September 8, 2020 Update

First Round of Engagement is Complete

The first round of community engagement was completed in two rounds (1a and 1b) throughout July. Staff used multiple methods to reach the community for feedback on the project. The surveys have been closed to allow staff to evaluate and summarize.

Community Engagement Round 1a (July 6 – July 13, 2020) focused on current patrons of the course with information posted online and at the golf course, including two sessions with planning staff available onsite to answer any questions. The general community was welcomed to review all the information, take a short questionnaire and leave comments online.

In addition to the information previously shared in round 1a, round 1b (July 22-31, 2020) included a refined questionnaire focusing on extensive community-wide outreach and was more detailed in its questions regarding style, function and atmosphere for the new facility. This engagement period included a high level of social media outreach in effort to reach as many community members as possible. 

Engagement Summaries for Round 1
Engagement Summary 1a
Engagement Summary 1b

Second Round of Engagement is Open

Staff and consultants have worked together to refine the concept plans based on institutional knowledge, technical information, community engagement and feedback from the Parks and Recreation Advisory Board. The following presentation was developed to share with the community for a final round of community engagement. 

Concept Plan Presentation for Community Review
Flatirons Golf Course Facility Design - Preferred Concept Plan Presentation

In-person Review and Feedback Opportunity
Staff will be onsite at the golf course to review the information in the presentation above and to answer any questions.

Flatirons Golf Course
Saturday, September 12
9 to 11 a.m. 
(just outside the snack shop)

Feel free to visit us outside, in front of the snack shop. Staff will be masked and socially distanced for an open house style meeting, so please be patient if there are multiple community members waiting to talk. The information onsite is the same information provided above.

Online Feedback Opportunity
We want your feedback in the most convenient and safe way possible. Please review the information and provide your thoughts in-person or in the form below. Feedback will be collected until Sept. 15. At that time staff will review and summarize the feedback to influence the project.

Next Steps

Staff will summarize the community feedback for a presentation to PRAB as a dsicussion item on September 30. The community is always welcome to attend and provide comment at the monthly PRAB meetings.

September 3, 2020 Update

You may have heard that we had planned to provide the newest concept designs today - unfortunately, due to time constraints relating to the furlough day scheduled for tomorrow, September 4, we will have to push it back to Tuesday, September 8. We sincerely apologize for the delay, but look forward to hearing your opinions on Tuesday.

August 19, 2020 Update

Staff and the consultant team are reviewing the feedback from the second survey (round 1b) and are using it to refine the preferred concept design that will be presented in Round 2 of engagement in September. In addition, sustainability options are being explored to ensure the new facility is as sustainable as possible. 

The proposed timeline for the project has been adjusted slightly to allow for more thorough feedback from the community: Phase 3 of the Concept Planning Stage is expected to extend through the end of October, rather than September. 

To read a more thorough description of the project update, please see the summary provided in the August 24 Consent Agenda for the Parks and Recreation Advisory Board (PRAB).

The engagement summary for Round 1b is  available online here .

 

Next Steps

  • The third survey, focusing on finalizing the new concept plan, will be ready for input in early September.
  • PRAB will review the preferred concept plan for approval in October.

 

July 22, 2020 Update

The engagement summary for the first round of engagement (from July 6-13) is now available! This first activity has given staff a general idea of community preferences for style and atmosphere, and was used to create the next survey.  Click here to read the engagement summary for Round 1! pdf

Take Survey #2!

The second survey asks for more detail regarding architectural styles for the new facility, as well as explores possible new uses such as event space, a restaurant/bar, and more. Please go check out the survey and let us know what you think!

 

July 21, 2020 Update

After the first round of surveys, staff has more questions for you!  Keep an eye out for the survey link when it becomes available tomorrow!  This survey will be available from July 22-31 and will ask more detailed questions about architectural styles and use for the new facility.

 

July 6, 2020 Update

A photo of Parks Planner Tina Briggs discussing the project with interested golfers.

Community Feedback

Staff is requesting feedback on the DRAFT Concept Plans for the Flatirons Golf Facility Design. The first round of community engagement will be open from July 6 – July 13. All content and feedback opportunities will be available online. Comments and questions from the community will be shared online and used to make revisions to the DRAFT Concept Plan.

The information boards, including the DRAFT Concept Plans, are available below with an online survey at the end to submit your comments for consideration along with feedback from all other methods provided.   Please leave your comments by July 13, 2020 to be considered in the initial project feedback. Leaving a comment will automatically add you to the e-mail list for updates and notifications about the project.

More ways to participate

The traditional methods of community engagement, such as a public meeting, have been revised to provide an online equivalent. Staff realizes that it is a new way of requesting the feedback. In effort to make information easily available and feedback easy to share, staff has provided some additional opportunities.

  • Information boards will be onsite at the golf course from July 6 - 13 along with comment cards. This will allow golfers with reservations to stop in before or after their round to share their thoughts.
  • Project Planning Staff and Consultants will be at the golf course at two designated times to discuss the project and answer any questions. Please feel free to visit the table outside of the Pro Shop during the times listed below. We ask that you follow public health guidelines if you choose to visit us onsite.

Planning and Design Staff Onsite Times

  • July 6: 4 to 6 p.m.
  • July 7: 10 a.m. to noon
  • Click here to take the online survey and leave your feedback!
  • Stay tuned for a video to support the information boards. The video will be posted by July 9, including common questions or comments from the onsite visits can be addressed.
  • Staff is also available by phone or e-mail to answer any questions or document your comments. COVID-19 has changed the way community engagement is conducted; however, staff is committed to providing the same level of easily accessible and transparent communication.

Please be flexible with us in this new way of doing things! There may be changes in timeline and process throughout this project.

Why Now?

  • The design phase of this project was identified, planned and funded prior to COVID-19. Currently this project is in the planning and design stages only
  • Completing the planning and design work will complete design contracts already in place and provide information regarding options for funding and phasing to plan the next step of construction.

Next Steps

Based on the feedback received from the first round of engagement, revisions will be made to the concept plan and presented back to the community for further review and comment. The second round of community engagement is anticipated in early August. See Board 2: Process and Timeline.

The final concept plan will be shared with the Parks and Recreation Advisory Board (PRAB) for acceptance. PRAB meetings are always open to the community with an opportunity to comment at the beginning. Acceptance of a project is achieved through a two-month process. The first month is a presentation and discussion of the project with a vote by PRAB member the following meeting. Confirmed meeting dates will be posted here.

Anticipated Future Phases

  • 2021 - Design Development, Construction Documents and Permitting
  • 2022 - Bidding and Construction

Planning During COVID-19

This project was identified, planned and funded prior to COVID-19. Currently this project is in the planning and design stages only. Nonetheless, the city and its partners are committed to community safety and will be following social and physical distancing guidelines. Community engagement will be conducted per these guidelines, including using virtual sharing and connection tools, for as long as physical distancing guidelines are in place. For the latest information on the city’s response to COVID-19, visit bouldercolorado.gov/coronavirus.

Click here to take the online survey and leave your feedback!

 

July 1, 2020 Update

Flatirons Golf Course Facility Design has begun! We are in the early stages of design and want to hear from you.

The project information and graphics will be made available at the golf course and online on July 6 with an opportunity to share your thoughts through July 13 . Staff will also be at the golf course at two designated times to discuss the project and answer any questions. Please feel free to visit us outside of the Pro Shop during the times listed below or visit the project web page. We ask that you follow public health guidelines if you choose to visit us onsite.

Staff Onsite Times (Location: Flatirons Golf Course, 5706 Arapahoe Ave.)

  • July 6: planning and design staff will be onsite 4 to 6 p.m.
  • July 7: planning and design staff will be onsite 10 a.m. to noon

Information boards will remain onsite through July 13. Check them out before or after your round of golf and provide your thoughts on the provided comment cards or online. The same information boards, as well as a project description and an online survey and feedback form, will be available from July 6 through July 13.

Please continue to visit this project web page for more information and sign up for e-mail notifications below to stay informed about the project and the upcoming community engagement.

 

How can I stay informed?