PROPOSED PROJECTS FUNDING

OFFICIAL RULES

These are the rules for the Climate Resilient Landscapes Showcase Proposed Projects Funding (the "Program"). If you have a question regarding this program, please contact the City of Boulder Climate Initiatives Department at 303-441-3262.

NO PURCHASE NECESSARY. VOID WHERE PROHIBITED BY LAW.

I. HOW TO ENTER:

A. ENTRY PERIOD: The entry period (the "Entry Period") will be announced on the City of Boulder website at bouldercolorado.gov/climate-resilient-landscape-showcase. Entries must be submitted during the announced Entry Period to be eligible.

B. ENTRY METHOD: Entries must be submitted online at bouldercolorado.gov/climate-resilient-landscape-showcase. No other method of entry will be accepted.

C. ENTRY REQUIREMENTS:

Complete application form, including required attachments.

D. INCOMPLETE ENTRIES: Incomplete entries, or failure to follow the instructions, procedures or these Official Rules shall render the entry invalid. All entries become the property of the City of Boulder.

E. NUMBER OF ENTRIES: There is no limit to the number of entries per person or organization. However, each property may only be submitted once.

II. ELIGIBILITY:

A. GENERAL ELIGIBILITY: The Program is open to individuals, organizations, businesses, community groups, designers, property owners, renters, and other community members. Entrants do not need to be City of Boulder residents.

B. PROJECT LOCATION: All proposed projects must be located within the City of Boulder, Colorado.

C. PROPERTY AUTHORIZATION: Entrants must have authorization from the property owner to submit the project proposal. A signed authorization form is required for projects being submitted by someone other than the property owner.

D. PROFESSIONAL SUBMISSIONS: Professional landscapers, designers, and contractors may submit project proposals they have designed, provided they have a signed authorization form from the property owner.

E. PROPERTY TYPES: All property types are eligible, including but not limited to residential (single-family and multi-family), commercial, institutional, and community properties.

F. EMPLOYEE AND COMMITTEE MEMBER ELIGIBILITY:

Employees of the City of Boulder, jury panelists, steering committee members, and their immediate family members are not eligible to participate or win.

G. AGE REQUIREMENT: Entrants must be at least 18 years of age at the time of entry.

H. PRIORITY CRITERIA: The Program will prioritize projects with a strong equitable and collaborative community approach, those that involve collaborative partnerships between multiple organizations, as well as those located in high-vulnerability areas, as determined by the evaluation panel.

III. PRIZES AND AWARDS:

A. PROPOSED PROJECTS FUNDING AWARDS:

Three (3) awards of $25,000 each for project implementation and expert guidance

Three (3) awards of $5,000 each for project implementation and expert guidance

Three (3) awards of $500 each for project implementation and expert guidance

Prize funds will be distributed within 30 days of award notification.

B. GENERAL PRIZE TERMS:

  1. All prizes are subject to change; prize values are approximate and prizes have no cash redemption value except as specifically stated.
  2. No transfer, substitution or cash equivalent for prizes allowed except at Sponsor's sole discretion.
  3. Winners are solely responsible for all applicable federal, state and local taxes on prizes; upon request winners may receive an IRS Form 1099 for the retail value of the prize.
  4. All other expenses on the receipt and use of prizes not specifically mentioned herein are the sole responsibility of the winner.
  5. Any prize or portion of a prize not accepted by a winner will be forfeited and may be awarded to another entrant at the Sponsor's option.
  6. The City of Boulder makes no representations or warranties of any kind concerning the appearance, condition or performance of any prize.
  7. No monetary prizes will be awarded to the City of Boulder.

IV. SELECTION PROCESS:

A. EVALUATION CRITERIA:

Proposals will be evaluated by a selection panel based on a set of aspirational criteria, with priority given to projects demonstrating:

  1. Strong equitable and collaborative community approach;
  2. Location in high-vulnerability areas;
  3. Innovation in climate resilience strategies;
  4. Feasibility of implementation; and
  5. Potential for replication and community impact.

B. WINNER ANNOUNCEMENT:

  1. Winners will be announced and honored at an award show to be held on September 12, 2026.
  2. All selection decisions are final and binding.

V. WINNER OBLIGATIONS:

A. PROJECT COMPLETION:

  1. Winners must implement their proposed projects within two (2) years from the date of award notification.

B. PROGRESS REPORTING:

  1. Winners must provide quarterly progress reports and documentation throughout the project implementation period. Quarterly reports must include:
  2. Written summary of progress during the quarter
  3. Photographs documenting current project status
  4. Budget expenditures for the quarter
  5. Any challenges encountered and how they were addressed
  6. Planned activities for the next quarter
  7. Quarterly reports will be shared publicly by the City of Boulder for educational and promotional purposes.

C. PRESENTATIONS:

  1. Winners must participate in the award show to be held on September 12, 2026, as well as the 2027 award show (date forthcoming) unless there are extenuating circumstances.
  2. Winners must provide photographic documentation and a written summary of the completed project, including lessons learned, for the final presentation.

D. MEDIA AND PROMOTIONAL ACTIVITIES:

Winners must be available for media interviews and promotional activities as reasonably requested by the City of Boulder.

E. CONSEQUENCES OF NON-COMPLIANCE:

Failure to complete the project within two (2) years without good cause, failure to provide required quarterly reports, or material deviation from the approved proposal without authorization may result in the requirement to return some or all funds already disbursed.

VI. WINNER NOTIFICATION:

  1. Potential winners will be notified by email at the email address provided on the entry form and/or by telephone at the phone number provided.
  2. Potential winners may be required to execute an Affidavit of Eligibility, a Liability Release and a Publicity Release ("Affidavit/Release") within ten (10) days of first notification to claim their award.
  3. If any of the required documents are not returned within the allotted time period, or if any email is returned as undeliverable or telephone call not returned, the award may be forfeited and an alternate recipient may be selected at the City of Boulder's sole discretion.
  4. Any award not accepted by a winner will be forfeited.
  5. It is the responsibility of the winner to claim the award within the specified timeframe.
  6. All unclaimed awards after ten (10) days will automatically be forfeited and may be awarded to another entrant.

VII. INTELLECTUAL PROPERTY AND PUBLICITY:

A. MEDIA USAGE RIGHTS:

  1. By submitting an entry, entrants grant to the City of Boulder a perpetual, worldwide, non-exclusive, royalty-free license to use, reproduce, modify, publish, display, and distribute all submitted materials (including photographs, descriptions, designs, progress reports, and other content) for promotional, educational, marketing, and other purposes related to the Program and the City's climate resilience initiatives.
  2. The City of Boulder retains the right to use submitted materials and quarterly progress reports on websites, in social media, in printed materials, in presentations, and in other media now known or hereinafter developed.
  3. Quarterly progress reports will be shared publicly as educational and promotional materials.
  4. Entrants retain copyright ownership of their submitted materials but grant the above license to the City of Boulder.
  5. Entrants represent and warrant that they have the right to grant these licenses and that submitted materials do not infringe on any third-party rights.

B. PUBLICITY RELEASE:

  1. Except where prohibited by law, winners grant to the City of Boulder the right to print, publish, broadcast and use in any media now known or hereinafter known (including without limitation use online) the winner's name, voice, statement, picture or other likeness, without additional compensation, for public relations, advertising and promotional purposes as may be determined by the City of Boulder.
  2. Winners acknowledge that they will be featured in marketing materials, the award show, quarterly progress reports, and other promotional activities.

VIII. CONDUCT:

  1. By entering this Program, entrants agree to be bound by these Official Rules and the decisions of the City of Boulder shall be final and binding in all respects.
  2. The Official Rules will be posted on the City of Boulder website at bouldercolorado.gov/climate-resilient-landscape-showcase.
  3. Failure to comply with these Official Rules may result in disqualification.
  4. The City of Boulder reserves the right at its sole discretion to disqualify any individual or organization found to be tampering with or disrupting the entry process or the operation of the Program; or to be acting in any manner deemed by the City of Boulder to be in violation of the Official Rules.
  5. The City of Boulder reserves the right to verify eligibility and compliance with these Official Rules at any time.

IX. PROJECT MONITORING AND CHANGES:

A. PROJECT MONITORING:

The City of Boulder and its designated representatives reserve the right to visit and inspect project sites during implementation to verify compliance with the approved proposal and these Official Rules.

B. SUBSTANTIAL CHANGES:

  1. Any substantial changes to the approved project proposal must be submitted to and approved by the City of Boulder prior to implementation.
  2. Changes that affect the project scope, budget, timeline, or climate resilience goals are considered substantial changes.

X. GENERAL TERMS:

  1. This Program is subject to the laws of Colorado and the United States.
  2. Prizes will be awarded and/or delivered only to addresses within the United States.
  3. Program procedures, requirements and award levels are subject to change or cancellation without notice and are subject to available program funds.
  4. Misrepresentation in any entry will result in forfeiture of the award and potential disqualification from future City of Boulder programs.

XI. LIMITATIONS OF LIABILITY:

The City of Boulder and all other Program partners, prize providers, expert advisors, selection panelists, and persons or entities related to the Program assume no responsibility or liability for:

  1. any incorrect or inaccurate entry information;
  2. any unauthorized access to, or theft, destruction or alteration of entries at any point in the operation of this Program;
  3. any technical malfunction, failure, error, omission, defect, or delay in operation or communications line failure, regardless of cause, with regard to any equipment, systems, or networks utilized in any aspect of the operation of the Program;
  4. inaccessibility or unavailability of the Internet or the website or any combination thereof;
  5. any injury or damage to participants or to any other person's computer which may be related to or resulting from any attempt to participate in the Program or download of any materials related to the Program;
  6. the performance, quality, safety, design, durability, or any other aspect of any landscaping work, materials, or designs proposed or implemented as part of the Program;
  7. any injuries, damages, or losses occurring during project implementation or at any time related to Program activities.

By participating, entrants and participants, on behalf of themselves and their heirs, executors, administrators, successors and assigns hereby knowingly and voluntarily release, discharge, waive and relinquish, and agree that they will not assert or maintain against the City of Boulder and those involved in the development, production (including prize suppliers, contractors, service providers, expert advisors, selection panelists), implementation and distribution of this Program, and any of their respective officers, directors, employees, appointed and elected officials, representatives, attorneys, or agents (collectively, "City of Boulder and Affiliates"), any claim, action, suit or demand of any kind or nature whatsoever, whether known or unknown now or in the future, directly or indirectly, in whole or in part, arising out of or in connection with their participation in this Program or any Program-related activity, or their acceptance, possession, use or misuse of any award in any way (including any tax liabilities).

Entrants and participants further agree that City of Boulder and Affiliates are not responsible or liable for, and that entrants and participants will indemnify, defend, release, and hold City of Boulder and Affiliates harmless from and against, any and all claims, liabilities, losses, damages, injuries, costs and expenses (including, without limitation, reasonable attorney's fees) of any nature whatsoever, whether known or unknown now or in the future, directly or indirectly, in whole or in part, arising out of or in connection with their participation in this Program or any Program-related activity, or their acceptance, possession, use or misuse of any award in any way (including tax liabilities), or arising out of project implementation or other Program activities.

Entrants and participants hereby acknowledge that they may hereafter discover facts different from or in addition to those which they now know or believe to be true and agree that this release will remain effective notwithstanding.

If, by reason of any error, more awards are claimed than the number set forth in these Official Rules, all persons making purportedly valid claims for an award will be included in a random drawing to award the advertised awards. No more than the advertised number of awards will be awarded.

If for any reason the Program is not capable of running as planned for reasons which may include without limitation, infection by computer virus, tampering, unauthorized intervention, fraud, technical failures, failure to appropriate funds, or any other causes which may corrupt or affect the administration, security, fairness, integrity, or proper conduct of this Program, then the City of Boulder reserves the right at its sole discretion to cancel, terminate, or modify the Program in whole or in part.

XII. RELEASES:

All entrants, as a condition of entry into the Program, agree to release the City of Boulder, the Climate Initiatives Department and their respective directors, officers, employees, appointed and elected officials, representatives, attorneys, agents, subsidiaries, divisions, affiliates, suppliers, expert advisors, selection panelists, and promotional partners, from and against any and all liability, claims or actions of any kind whatsoever for injuries, damages, death or losses to persons or property which may be sustained in connection with submitting an entry, or otherwise participating in any aspect of the Program, the receipt, ownership or use of any award, implementing the proposed project, or while preparing for, participating in or traveling to or from any entry or award-related activity, or for any typographical or other error in these Official Rules or the announcement or offering of any award.

XIII. WARRANTIES AND REPRESENTATIONS:

By submitting an entry, entrants represent and warrant that:

  1. All information provided is accurate and complete;
  2. They have obtained all necessary permissions and authorizations;
  3. Submitted materials do not infringe on any third-party intellectual property rights;
  4. They are capable of completing the proposed project within two (2) years;
  5. They will comply with all applicable laws, regulations, and permit requirements during project implementation; and
  6. They have the right to grant the licenses specified in Section 8 above.

XIV. PRIVACY:

The City of Boulder values your privacy and will not knowingly release, transfer, sell or trade the personal contact information required to enter this Program to any third party without your permission (unless required to by law or to preserve community interests, property, rights or lives). The City of Boulder reserves the right to use this information to communicate with you about Climate Initiatives Department related activities, events, programs and opportunities. You may unsubscribe from email lists at any time.

Note: Quarterly progress reports will be shared publicly as part of the Program's educational mission.

XV. WINNERS' LIST/OFFICIAL RULES:

For the names of all award winners, visit bouldercolorado.gov/climate-resilient-landscape-showcase.These Official Rules will be available at bouldercolorado.gov/climate-resilient-landscape-showcase through September 12, 2026.

XVI. RULE CHANGES:

Additions, deletions and modifications to these rules may be made at the discretion of the City of Boulder and may be enacted at any time. Updated rules will be posted at bouldercolorado.gov/climate-resilient-landscape-showcase.

XVII. ENDORSEMENT:

The City of Boulder, its appointed and elected officials, employees, expert advisors, selection panelists, and agents do not endorse any particular landscape design, product, material, contractor, or claim in promoting this program.

XVIII. STEERING COMMITTEE:

The Program will be guided by a Steering Committee that will inform the Program structure, criteria, equitable outreach, marketing, and jury selection. The Steering Committee's recommendations are advisory in nature, and all final decisions rest with the City of Boulder.

XIX. QUESTIONS:
Questions regarding the Program or these Official Rules should be directed to:
City of Boulder Climate Initiatives Department
PO Box 791
Boulder, CO 80306
303-441-3262

XX. SPONSOR:

City of Boulder, Colorado, Climate Initiatives Department.

XXI. ADDITIONAL RULES:

BY SUBMITTING YOUR ENTRY, YOU ARE CERTIFYING THAT YOU HAVE READ AND UNDERSTAND THESE RULES, AND THAT YOU MEET ALL ELIGIBILITY REQUIREMENTS FOR THE CLIMATE RESILIENT LANDSCAPES SHOWCASE PROPOSED PROJECTS FUNDING.

XXII. LAST UPDATED AND EFFECTIVE DATE: 05/08/2026

END OF OFFICIAL RULES