Recreation Center Room Rental Terms & Conditions

I agree that my rental and My Users’ use of the Facility is subject to the following Facility-specific requirements:

General

• The renter must pay for all time spent in the rented room, including set-up and clean-up time.
• The City of Boulder is not responsible for lost or stolen items. Do not leave items unattended, especially if rental includes more than one space.
• Upon arrival, please check in at the front desk and confirm your reservation.
• No attendant will be supplied by the City beyond normally scheduled facility staff to monitor the rented space(s) unless requested and staff time is paid for.
• The area(s) designated in the rental agreement will be the only area(s) which will be utilized, with the exception of restrooms and locker rooms.
• It is your responsibility as the renter to set up and take down any necessary tables/chairs or equipment during your events.
• If you haven’t vacated the rental room within 10 minutes of your scheduled end time, an additional fee may be applied.
• The City of Boulder Recreation Centers are designated emergency shelters for the City and County of Boulder. In case of a community emergency, we reserve the right to terminate a rental/event with or without prior notice. All fees will be returned in full.
• Reservations will not be considered final until approval is granted and the payment is received in full.

Food, Beverage, & Decorations

• Decorations or signage shall not be affixed in any manner to walls or ceilings. No duct tape, scotch tape, packing tape, tacks, staples, or other adhering items.
• Balloons are allowed but are highly discouraged at outdoor facilities.
• No piñatas or confetti allowed.
• No open flames allowed at indoor facilities, including birthday candles.
• The service and consumption of food and drink shall be confined to designated areas.
• Alcohol is not permitted at this event unless an Alcohol permit was requested and approved by someone 21 years of age. Alcohol must be provided by a licensed bartender and consumed only within the rented area. No cash bars or cash may be exchanged except for bartender tips
• Alcohol is not for sale for this event and allowed during your rental hours only.

Responsibility for Participants

It is your responsibility to have all parents/guardians of party or rental participants be aware of and have access to the City of Boulder Online Registration Policies, Terms and Conditions | City of Boulder so that they are informed of and understand the citywide policies around participation in (or as a spectator of) any program or use of any facility. 

I further agree that my rental and My Users’ use of the Facility is subject to the following general terms and conditions:

• Use – Generally.
  • I agree to only use the Facility, along with any equipment, supplies, or fixtures on or in the Facility, in a careful and safe manner, in accordance with all rules, instructions and policies of the City, and only for authorized purposes. All rentals are subject to the Prohibited Activities and Behaviors found in the Rules, Regulations and Suspension Policy.
  • I agree that My Users and I will be solely responsible for keeping track of and safeguarding our belongings and personal property.
  • I may not sell, or authorize the sale of, any food, concession items, or products on or in Facility without the prior written approval of the City.
  • I may not charge an admission, charge for private training, raise funds, or otherwise use the Facilities in a manner that generates revenue or donations except with the prior written approval by the City.
    • All marketing, sponsorships, banners, or other forms of advertising on or in the Facility require the prior written approval of the City. Any approval, once granted, is only deemed to allow such materials during periods of authorized use and must be removed during all periods in which I do not have exclusive use of the Facility.
    • Glass containers are not permitted on or in the Facility.
    • Filming or broadcasting is not permitted except by the express and prior written consent of the City.
    • Following my use of the Facility, I agree to inspect, clean and otherwise restore the Facility to its pre-rental state, including by removal of any trash, debris, or items left by My Users.
    • Any authorization from the City does not relieve me from any other legal obligations I may have to obtain other required permissions. I remain solely responsible for obtaining all required permits, authorizations and consents that may be required by law, including any required by government entities (e.g., Boulder Health Department) or My Users.
• Use by Other Persons. For all of My Users, I agree that: (i) I am responsible for their use, including for example, any damage or harm they may cause; and (ii) I will ensure their use follows all rules and instructions, is in safe manner, and is consistent with these Facility Rental Terms and Conditions. Persons who are authorized to use the Facility by me are subject to these same terms and conditions to the greatest extent allowed by law. The City may restrict who can use the Facilities.
• Acceptance of Risks. I, and any persons who use the Facility through me, accept all risks associated with the use of the Facility, as well as any activities or uses we engage in within or on the Facility.
• Inspection. I must inspect the Facility at the time of initial use and immediately report to City staff any defects or damage.
• Relinquishment. I agree to surrender my use of the Facility at the end of the Rental Period.
• Damages. The City shall have the right to charge me for any damages or harm that occurs to the Facility, or the equipment, fixtures, or other property in the Facility, during My Users’ use. These may include, but are not limited to, repair costs and replacement costs for damaged equipment, fixtures, or other property in the Facility. I agree to pay such fee within 30 days.
• Agreement to Pay. I agree to pay all fees, costs and charges concerning my rental of the Equipment.
• Revocation. The rights granted to me by the City are limited and revocable. The City may deny, suspend, or revoke my right to use the Facility at any time and for any reason.
• Prohibition on Discrimination. I agree not to use the Facility in any manner that will result in the unlawful discrimination of persons on the basis of race, color, religion, national origin, pregnancy, age, military status, gender, gender identity, gender variance, sexual orientation, disability, or any other protected characteristic.
• Endorsement. Usage of the Facility does not imply the City’s endorsement of the type of meeting, group or beliefs that occur therein.