Lot Line Elimination Application Guide

A Technical Document Review Application Form, including signatures by or the written consent of the owners of all property to be included in the development.

An improvement survey, or improvement location certificate by a registered surveyor, of the subject property.

A vicinity map (8 ½" x 11") indicating the site and adjacent streets. If the site is less than one acre, the map must be drawn at a minimum scale of 1":200'.

A written statement which describes the proposed lot line elimination.

A current (within 30 days) title insurance commitment or attorney memorandum based on an abstract of title must be submitted with the application at the time of application. An update to the title insurance commitment or attorney memorandum based upon an abstract of title must also be submitted current as of the date of submittal of the final plat on mylars.

A subdivision replat map, drawn to a standard scale showing existing and proposed lot lines and including the following:

• A map of the plat drawn at a scale of no less than one inch equals one hundred feet (and a scale sufficient to be clearly legible; maps of two or more sheets shall be referenced to an index placed on the first sheet;
• The title under which the subdivision is to be recorded;
• Accurate dimensions for all lines, angles, and curves used to describe boundaries, public improvements, easements, areas to be reserved for public use, and other important features. All curves shall be circular arcs and shall be defined by the radius, central angle tangent, arc and cord distances. All dimensions, both linear and angular, are to be determined by an accurate control survey in the field that must balance and close within a limit of one in ten thousand.
• The names of all abutting subdivisions, or if the abutting land is unplatted, a notation to that effect;
• An identification system for all lots and blocks and names of streets;
• An identification of the public improvements, easements, parks, and other public facilities shown on the plat, a dedication thereof to the public use and areas reserved for future public acquisition;
• The total acreage and surveyed description of the area;
• The number of lots and size of each lot in square feet;
• Proposed ownership and use of outlots;
• A notation and delineation of areas subject to the one-hundred year flood, the estimated flow rate used in determining that designation, the effective date thereof, and a statement that such designation is subject to change;
• A description of all monuments, both found and set, that mark the boundaries of the property and a description of all control monuments used in conducting the survey;
• A statement by the land surveyor that the surveyor performed the survey in accordance with state law;
• A statement by the land surveyor explaining how bearings, if used, were determined;
• The signature and seal of the Colorado registered land surveyor;
• The square footage of each lot;
• Certification for approval by the following:
  • Director of Planning,
  • Director of Public Works and Utilities,
  • Director of Parks and Recreation, if park land is dedicated on the plat,
  • Director of Open Space and Mountain Parks, if open space land is dedicated on the plat,
  • Qwest Corporation, and
  • Public Service Company of Colorado;
• Signature blocks for all owners and lenders with an interest in the properties involved (see sample signature blocks), including but not limited to the lenders identified in a current title commitment).
• A signature block for city manager’s signature (see sample signature blocks); and
• A Clerk and Recorder’s Certificate (see sample signature blocks).

If applicable, agreements with ditch companies.

• Please note that different forms of documentation are required depending on the type of entity (i.e. a Limited Liability Company vs. a Corporation). The name and title of person(s) authorized to sign (Manager, President, etc) must be provided.

If the entity is a Limited Liability Company (LLC), the following are examples of documentation that may be accepted, subject to the review by the city:

• Articles of Organization
• Operating Agreement
• Statement of Authority
• Attorney’s Memorandum (must be dated and signed and include company name and title of the authorized person)

If the entity is a Corporation, the following are examples of documentation that may be accepted, subject to the review of the city:

• Articles of Incorporation/Bylaws
• Corporate Minutes confirming current officers
• Statement of Authority or Corporate Resolution/Delegation
• Attorney’s Memorandum (must be dated and signed and include company name and title of the authorized person)

Please note that a copy of the “Articles of Organization” or “Articles of Incorporation” listing the name of the “Registered Agent” alone is not sufficient proof of authorization to bind. The documentation provided must clearly show the name of the person who has the authority to sign on behalf of the entity.

The lot line elimination fee, as stated on the Technical Document Review Application.

One copy of a computer check to assure that the exterior lines of the final plat close.

One signed Acknowledgement of Obligation to Pay form for applications that may include hourly billing.

At the time your Lot Line Elimination final plat is ready to be approved, you will be required to submit a reproducible ink-on-mylar original of the final plat, suitable for signature and recordation.