Roots Music Project Fee Waiver

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To facilitate and assist community cultural groups with access and affordability of performance venues, the Boulder Arts Commission and Roots Music Project offer up to 11 days per calendar year of rent-free space at Roots Music Project.

DETAILS: The grant is for rent only; the applicant will be fully responsible for any and all additional fees required by Roots Music Project, including but not limited to equipment rental, direct labor costs for technical staff, ushers, security personnel, etc. You may apply for a maximum of one day of free rental annually.

All applicants must have the requested dates confirmed with Roots Music Project at the time of the application, and supply a letter of verification from Roots Music Project with the pertinent date information included. Receiving a grant from the Boulder Arts Commission does not guarantee the award of a specific date or dates. The actual date(s) awarded will depend on availability of the space. It is the applicant’s responsibility to inquire about availability and pay for additional costs at Roots Music Project. The contact phone number for Roots Music Project is 970-403-9116 and website page is here.

• General eligibility. Meets all general eligibility requirements.
• Open to all. Anyone may apply once the general eligibility guidelines are met.
• Timeframe. Roots Music Project event dates must take place after the grant funding decision and before June 30, 2027.
• Venue confirmation. All applications must include a letter of commitment from the Roots Music Project management indicating the project date(s). Letters should follow the normal business standard, on letterhead when possible and signed by the author. A contract with Roots Music Project including the project dates and rental fees is an acceptable alternative.

• Proposals for free rental of Roots Music Project are approved through administrative review by staff of the City of Boulder Office of Arts Culture and awards are announced at the next meeting of the Boulder Arts Commission following the decision.
• Evaluation of applications. Proposals for free rental of Roots Music Project are awarded on a first-come, first-served basis to those who have met all the requirements of application, including the venue confirmation and budget summary. Award in previous years does not imply continued support. Each application is reviewed anew in the context of current policies and applications.

The City of Boulder is offering free parking for attendees at fee waivered Roots Music Project programs. After finalizing your agreement with the Boulder Arts Commission, contact culturalgrants@bouldercolorado.gov for details. Free parking for attendees has been provided as in-kind support by the City of Boulder.

Log onto the Boulder Arts Commission online grant portal to preview and apply. If you have not logged on before, make a profile. Applications must be submitted using our online grant applications.

Written Appeals Process. The deadline for a written appeal is 14 days after funding decisions has been made by the Boulder Arts Commission. The appeals process can be found here.

Grant report forms are on the Boulder Arts Commission grants software. Log in with the same user name and password utilized to submit the application. After logging in, go to the ‘Dashboard’, then you’ll see a ‘Follow Up’ section for the grant. On the far right is the ‘Edit’ button. That will take you to complete the final report.

After you submit the report you’ll receive email confirmation and copy of the report via the email that you have included in the report. Contact Sarah Harrison at harrisons@bouldercolorado.gov or 303-441-3907 if you do not receive email confirmation.