The following documentation is required (due at least 14 days in advance of event start date):
- A standard ACORD (Association for Cooperative Operations Research and Development) Certificate of Insurance providing coverage to the Event Organization, as listed on the Application, with the City of Boulder named as additionally insured.
For most events, general liability insurance coverage, in the amount of $1 million per occurrence with a $2 million aggregate, must be acquired before an event and maintained throughout the duration of the event, including set-up and dismantle periods. The city may require events with large crowds, pyrotechnic displays, inflatables, or other significant risks to carry policies with higher limits. At the city’s discretion, a copy of the insurance policy may be required to verify all event activities are covered. Note: Evidence of liquor liability coverage may be required for some events, including city sponsored events.
- The standard proof of insurance is the ACORD certificate form. Coverage verification provided on an insurance company's certificate form is also acceptable.
- The “Name of the insured”, the insurance carrier, the policy number and coverage limits must be stated on the Certificate of Insurance as well as the effective and expiration dates for the coverage.
- The “Name of the Insured” on the Certificate of Insurance must be the same name of the “event organization” identified in the special event application.
- The City of Boulder, 1777 Broadway, Boulder, CO 80306 must be named as Additional Insured and the certificate must include a waiver of subrogation for General Liability coverage. The following language must be in the description area of the insurance certificate: “The City of Boulder, its employees and officials are named as an additional insured on general liability for (name the event, the date, location).” The City will not accept certificates if this language does not appear.
- The Event Organizer agrees to maintain workers’ compensation insurance at the statutorily required limits and, for events where vehicles are used, an Automobile Liability policy with a bodily injury and property damage combined single limit of $1 million.
- Insurance certificates must be signed by an authorized representative of the insurance carrier. Electronic signatures are acceptable.
- Certificates must be received at least 14 days prior to the event. For insurance questions, contact Risk Management at riskmanagement@bouldercolorado.gov.
