Permit Application Guide

Answers to common questions.

Approved for Issuance

All reviews have been approved and the permit is awaiting invoicing and processing by city staff.

• Please allow 2 business days for administrative permit processing.

In Review

The application case has been routed for review by city staff. The application will remain in this status until all reviews and administrative processing have been completed.

• Please allow 2 business days beyond the due date for administrative permit processing.
• If your case is in this status, refer to the “Reviews” tab within the CSS Portal for the anticipated review completion date.
• If any of the reviews indicate “Revisions-Resubmit”, comments will be released and the contacts on the case will be notified once ALL reviews are completed.

Issued

The permit has been issued. The permit placard, approval conditions, and final approved plans are available under the “Attachments” tab within the CSS Portal.

Letter of Completion/Certificate of Occupancy

All inspections have been passed. An email has been sent to the contacts on file for the permit, and the Letter of Completion/Certificate of Occupancy has been added to the case under the “Attachments” tab within the CSS Portal.

• Please allow 2 business days beyond final inspections for administrative permit processing.

On Hold

The applicant or city staff have placed a hold on the permit process.

Payment Pending

Fees on the application case have been invoiced and must be paid to move the process forward.

• Case status will not update immediately when fees are paid. Action is required by city staff.
• Please allow 1 business day for administrative processing.

Received

The application case has been created but requires action on the part of city staff or the applicant to move the review process forward. If additional information or materials are required to be provided by the applicant, an email will be sent to all contacts on file for the application.

• This email comes from a noreply email address, please check your spam/junk box if you do not receive an email within the processing time frame.
• Case status will not update when additional files are uploaded. Please allow 10 business days for processing. You will receive an email notification when the permit progresses to the next step.
• Sub-permits will remain in Received status until they have been Issued. This is not an indication of missing documentation or a need for additional information.

Revisions - Resubmit

The application review has been completed and revisions are required. Whenever an application is changed to this status, an email is sent to the contacts on file for the application identifying the requirements or directing the applicant to a comment(s) letter that has been added to the case under the “Attachments” tab within the CSS Portal.

Improperly formatted files will result in delays Improperly formatted files will delay the review process for your project.

Format your documents as follows:

• All plans must be saved as PDF files. (PDF a-s, JPEGs, PNGs, Word Documents, etc. will not be accepted).
• Each checklist item should be its own file. Reports and other documents (e.g., forms, worksheets, calculations, specifications, reports, etc.) must be saved as separate PDF files. See file naming conventions below.
• Combine construction plan set into one PDF if the plans were prepared by the same individual.
• Please do not upload individual sheets of a plan set or document as separate PDF files.
• No zipped files or PDF portfolios will be accepted.
• Files must be unsecure/unprotected.
• Fast Web view must be enabled on all PDFs (this can be done using free online tools).
• PDFs must be saved as reduced file size (this can be done using free online tools).
• File sizes cannot exceed 100 MB.
• All pages shall be oriented so that the top of the page corresponds with the top of the computer monitor.
• On the cover page, include a 3-inch by 3-inch space in the lower-right corner reserved for the city’s approval stamp. This may be offset the minimum needed to avoid conflict with the preferred title block.
• Drawings must be legible and scalable (to a standard architectural or engineering scale).
• Drawings must include a graphic scale bar on every page.
• Each plan sheet must include the project name and address.
• Each plan sheet must be marked to clearly identify the content of the page (Example: Sheet A1.0 Architectural Site Plan).
• For larger sets of plans (10 sheets or more), please provide bookmarks for the sheets in the plan set so individual sheets may be accessed.
• Electronic stamps for corresponding design professionals shall be included on each applicable plan page or report cover. Refer to the Colorado Department of Regulatory Agencies requirements for electronic stamps and signatures.

IMPORTANT

• Read the following instructions carefully. Improperly named files will delay the review process for your project. Please check these naming conventions each time you upload files as they are subject to change.
• When uploading documents through the CSS Portal, assign the Attachment Type assigned below by choosing it from the dropdown menu on the file upload “tile” BEFORE uploading your file to the case.

REQUIRED FILE NAME FORMAT: File Prefix_Project Address_Date of Document Upload
EXAMPLE: ArchPln_1739Broadway_06-19-2021