Welcome to the Finance Department
The City of Boulder Finance Department is an innovative leader and partner in fiscal stewardship. The empowered and knowledgeable finance team provides timely support and consistent guidance to fulfill our customers’ needs.
The Finance Department develops, manages, performs and oversees the financial operations for the City and various related organizations. This includes financial reporting, fiscal analysis, budgeting, payroll, all accounting functions in the management of the city’s finances, oversight of an external financial audit for compliance with City laws and policies, debt management, investment of the City’s cash, grants writing and administration, provision of purchasing services and ensuring compliance with all purchasing laws and policies, service to all the City’s sales and use tax payers, production of water, wastewater and storm water bills and customer assistance with their utility bills, and oversight of the all City insurance and risk management programs.
The responsibilities of the Finance Department are divided into seven divisions: Administration, Accounting and Treasury, Budget, Payroll and Accounts Payable/Receivable, Purchasing, Revenue and Licensing, and Risk Management.
Administration directs activities and ensures communication and collaboration with city departments related to city financial matters. In addition, it is responsible for the administration of: Munis Enterprise Resource Planning system, Special Projects, and Flood Recovery Grants Management.
Accounting and Treasury
The Accounting and Treasury Division includes general accounting functions, external financial reporting, internal audit, daily cash management, debt management, bond disclosure and other compliance requirements. In addition, this division manages the compensated absences fund, which is used to fund vacation- and sick-time-payout when employees leave the city organization.
The Budget Division coordinates citywide operating budget development activities, collaborates with the Community Planning and Sustainability Department and other departments to create the Capital Improvement Program (CIP), provides budgetary support and guidance to city departments, performs budgetary forecasting and analysis, engages in long-range financial planning and performs policy analysis at the request of the city manager.
Payroll and Accounts Payable/Receivable
The Payroll and Accounts Payable/Receivable Division performs payroll functions including processing of paychecks, W2s, and vendor tax documentation, as well as financial document imaging and record retention, centralized mail coordination, accounts payable and accounts receivable. This division ensures compliance with federal and state payroll, pension and other tax reporting requirements.
The Purchasing Division is responsible for managing the city’s procurement process and execution of contracts for constructing capital improvements, purchasing tangible personal property and obtaining insurance policies, as well as purchased and consulting services.
Revenue and Licensing
The Revenue and Licensing Division provides tax collection, reporting, education and enforcement functions for the city’s sales and use taxes, accommodation taxes, admission taxes and trash taxes. In addition, the division performs general accounts receivable and assessments billing and collection functions. The licensing function of the division includes collection and enforcement activities for regular business licenses (sales, use, accommodation, admission, and trash hauler licenses), liquor licenses, medical and recreational marijuana business licenses, and other special licensing by the city.
The Risk Management Division plays an essential role in minimizing risk exposure for city employees, residents and visitors, as well as the city’s fleet and facilities. The division works closely with departments – providing training, guidance and recommendations to safely meet city objectives. This division also manages the city’s insurance programs including workers’ compensation and liability insurance.