Recertification Required Documentation Checklist

Complete copies of the following documents, if applicable to a household member, must be submitted. The homeownership programs do not return originals. Additionally:

• Applicants may blacken out social security numbers and all but the last four numbers of accounts.
• Do not email these documents as they contain confidential information. Email is not a secure way to send confidential information.
• If you're unable to send documents via secure link please contact the program for a secure upload folder.

The list below contains internet links to additional information and forms and applicants will need access to the internet to view this information. If an applicant does not have access to the internet, please contact the program for assistance.

• A loan application (also called Form 1003) completed within the last 30 days and typed by a lender based on a tri-merge credit report, and household’s income and asset information. Handwritten forms are not accepted; or
  • A credit report pulled within the last 30 days. Recertifications will not be processed until one of these are received.
• Preapproval letter from the applicant’s lender issued within the most recent 30 days. Recertifications will not be processed until this is received.
• Gift letter or letter from a 3rd party offering down payment assistance describing the exact amount and type of assistance the household is receiving (e.g., personal gift, aid from another program). If it is a gift, the letter needs to indicate the amount, there is no expectation of repayment, and giver’s relationship to the applicant.
  • If this information was submitted with the last certification, and nothing has changed, an updated letter is not required. Instead provide a statement that nothing has changed.

Provide the most recent full statement for all assets, including the interest rate. Account information printed from online accounts portals is acceptable if it includes the account number, account holder’s name, and a running balance with dates. Following is a list of the most common accounts which applicants need to include:

• Checking Accounts - Six months of most recent statements required. Deposit explanations are required. Please label any deposits over $50 that are not payroll deposits or account transfers. This is used to document no additional income.
• Savings Accounts
• Money Market Accounts
• Health Saving Account (HSA)
• Trust Funds
• Cryptocurrency Accounts
• Investment Accounts – stocks, bonds, mutual funds
• Retirement Accounts – IRA, 401k/403b, annuities, pensions (quarterly statements ok)
• Life Insurance with cash-out value
• If any household member is beneficiary of a trust, provide a copy of the trust documents

Employment verification is required for every job a household member has. Required documents include:

• A completed Verification of Employment Form; or
  • A letter from the employer, on letterhead, indicating applicant’s annual gross wage, start date of employment, pay schedule, expected wage increases, and any overtime, bonuses, tips and/or commissions; or
  • If the applicant's organization uses a third-party verification service (The Work Number, InVerify, etc.) a completed authorization from giving the program approval to request the information.

• Copies of two months of the most recent pay stubs for each job. If commission income is earned, 6 months of paystub history are needed.

  Pay frequency	number of pay stubs required
  Monthly	2
  Twice per month	4
  Bi-Weekly	5
  Weekly	9

• If required to file personal taxes since the last certification, provide complete copies of the most recent federal tax returns (list of tax documents to include).
• If new W2s have been received since the last certification, please provide copies.

Need help? Use the “Guide for Self-Employed Applicants”

• A year-to-date or six-month profit/loss statement, whichever is longer.
• A statement of projected profit/loss for the next 12 months and explanation of the projection rationale.
• If required to file personal and/or business taxes since the last certification, provide complete copies of the most recent personal and business federal income tax returns (list of tax documents to include).
• If new W2s have been received since the last certification, please provide copies (if applicable).
• Six months of the most recent business checking account statements (all pages).
• Most recent business savings account statement (all pages).

Verification of all other sources of income. This may include award letters and/or statements from some of the following:

• Social Security
• Social Security Disability
• Private disability insurance payments
• Pension statements
• Annuity statements
• Income from retirement
• VA Benefits
• Military pay
• Unemployment compensation
• Worker’s compensation
• TANF
• Child support
• Alimony/Maintenance
• Investment income
• Gift income (letter from the gift giver with the estimated monthly amount, explanation that there is no expectation of repayment, and the gift giver’s relationship to the applicant).
• If required to file personal taxes since the last certification, provide complete copies of the most recent federal tax returns (list of tax documents to include).
• If new W2s have been received since the last certification, please provide copies.

• Most recent mortgage statement and appraisal of the property (or current County Assessor’s valuation statement) if any household member currently owns a home or other real property (e.g., vacant land, commercial property).
• Settlement statement AND warranty deed or quit claim deed showing the legal termination of interest in the property AND the monetary consideration received if any household member had joint ownership in a property that terminated since the previous certification.

Sometimes these expenses can be used to reduce income.

• If child care expenses are incurred in order to work, please provide a copy of the Verification of Child Care Form completed by the care provider.
• For elderly or disabled applicants, if there are medical expenses greater than 3% of the household’s gross income, please provide a copy of the Verification of Medical Expense Form completed by the care provider.

• If permanently disabled, accommodation may be made in the recertification process or preference given in the fair selection process. If an accommodation has not already been requested this can be done by completing the Disability Accommodation Verification Form.

• Changes to household size: An explanation of the increase or decrease in household members.
• Change of contact information: Current residential address, phone number(s), and email.
• If a member of the household turned 18 since the last certification, they are considered adults by the program. They need to provide the asset, income, tax records, photo identification and other information requested above. It is also requested they provide the Immigration Status Affidavit. Applicants that do not provide this can still be found eligible for the program. However, the number of homes the household is eligible for is reduced. The source of the money that was used to create some program homes require documenting that the people in the homes are lawfully present in the United States. To maximize one’s opportunity in the City of Boulder program, each household member is encouraged to complete the Immigration Status Affidavit if they are able.