Project Overview

The Facilities Master Plan (FMP) is the guiding policy document for the City of Boulder’s facilities.

  • It encompasses a holistic view of the city’s entire building portfolio and sets the strategic direction for the newly created Facilities and Fleet Department.
  • It provides a strategic direction for 75 buildings, with over 1.8 M square feet of space and a current replacement value of over $550M.


The Facilities Master Plan spans all city departments in one way or another, unlike most master plans that are specific to a department’s services in the community.

Five years of a two-pronged engagement approach with a variety of stakeholders have informed the development of this first comprehensive Facilities Master Plan:

  • Community input as it relates to buildings and facilities was provided through individual departmental master plans, and the engagement conducted in the creation of those plans.
  • Community and staff input as it relates to buildings in general, and more specifically city office buildings that commonly fall short of representation elsewhere, was solicited through several targeted engagement events over the past several years.

Three Pillars of Facility Asset Management

  • Environmental Sustainability – Build and operate facilities that are consistent with the city’s climate goals.
  • Social Responsibility – Create spaces that serve the community in an equitable and respectful manner.
  • Financial Stewardship – Ensure that we operate our facilities in fiscally efficient manner considering our current and future community.

Guiding Principles

  • Accessible and Equitable: serving people
  • Experiential: living inside buildings
  • Sustainable: In harmony with nature
  • Resilient: adapting to change
  • Economical: built to last
  • Functional: serving needs
Guiding principles and three pillars of Facilities Asset Management

Guiding principles and three pillars of Facilities Asset Management

Facilities Master Plan Key Initiatives and Strategic Actions

The two Key Initiatives presented in this master plan are aimed at reducing the unfunded liability portfolio-wide, while making the most significant impact towards environmental and social goals.

The Maintain Well Key Initiative is specifically aimed at recommending appropriate service standards for city facilities. It recommends levels of funding and provides a path to gradually implement these service standards as buildings are invested in over time through the annual budget cycle. The Maintain Well Key Initiative is the goal for every city facility. This initiative provides three funding levels and a gradual approach for putting buildings on this path over time through the annual budgeting process. It recommends that after a large capital investment in a building, ongoing annual funding be provided to maintain the building well into the future, plan for future capital renewal needs and building adaptation which will result in savings in operations and maintenance budgets.

The Consolidate Uses Key Initiative is an approach that makes the most significant impact portfolio-wide through one initiative. Consolidation of roughly 25% of the building portfolio to two centralized campuses results in a reduction of the Unfunded Liability across the entire portfolio of more than 60% and stabilizes future liabilities. The underlying premise to this initiative is to leverage the current inefficiencies in city buildings to fund consolidation. Consolidation – whether pursued aggressively or over time – drives towards meeting the city’s climate goals and social values in addition to being fiscally responsible.

Decision Framework

The Decision Framework guides decision making, and ultimately the fate of a building, by starting with a key question focused on the second key initiative: consolidation of services. All paths in the framework end in Maintain Well, our ultimate objective. If the asset (the building and site) will not be repurposed, there are three strategic actions we can take, consolidated or not, that put the building on a path towards Maintain Well. These Strategic Actions are: ​

  • Targeted Improvements
  • Deep Retrofits
  • Build New
Facilities and Fleet Decision Framework

Facilities and Fleet Decision Framework