Special Event Liquor Permit (Private Property)

Register at City of Boulder Customer Self-Service Portal

CSS Registration Guide

Note - You will use the Customer Self-Service Portal to "Apply" by uploading all of the documents required for your application based on the information and steps below.

In order to submit an application for a Liquor Special Event Permit, you must send a request to Licensing Staff using the link below.

Complete our Liquor Special Event application form

Staff will respond within 1-2 business days with your application number and instructions to upload the application materials.

Below is the list of required forms and documents to submit a legally complete application packet. City of Boulder forms with links will need to be completed and a pdf of the form will be emailed to you, please save these forms. Items without a link are attachments that you will create and provide. Once you have compiled the list of required documents, they will be uploaded in the Customer Self-Service Portal during the final step of the application process.

• State of Colorado Form DR8439
• City of Boulder Special Event Liquor Permit Application Private Property
• Certificate of Good Standing from the Colorado Secretary of State's website listing in text "non-profit corporation" in the name of the applicable non-profit
• Dimensioned event diagram indicating square footage of the entire event space with food and bar locations, exits/entrances of event space, and perimeter of alcohol service area and tables marked. Must be on 8 1/2 x 11 inch paper.
• Lease, deed, or signed Letter of Permission from the event space property owner which provides possession of the space of the non-profit as indicated by reference to the non-profit's legal name for the calendar date and time duration of the proposed event and includes permission or acknowledgment that alcohol will be served in the event space.
• Exempt City Sales and Use Tax License applied for and already issued for the non-profit. This application is available on the Sales and Use Tax webpage.

• If the event involves temporary outdoor entertainment space, then a permit application may be required. Please visit the Planning & Development Services webpage for more information.
• Other city requirements, such as off-duty police officers or service area fencing, may apply depending on the scope of the event, or based on the previous enforcement activities required at previous non-profit events.
• If your event will be outdoors and you will be using tents or canopies, please visit the Additional Permits, Requirements and Information for Special Events webpage

Applications are assigned to Regulatory Licensing Staff on Tuesday Mornings.

• Log Into City of Boulder Customer Self-Service Portal
• Select the "My Work" option on the dashboard
• Select "My Permits"
• Locate your permit and click on the permit number
• Select the "Attachments" option
• Select "Add Attachments" and locate your completed application
• Select "Submit"
• To pay fees, select the "Fees" option (if your event is on more than one day, additional days will be invoiced by the Licensing Specialist assigned to process your application)

• Special event liquor permit applications, including both state form, city form, required attachments, and necessary fees must be submitted at least 30 days prior to event date
• A public notice poster will be prepared by city to include non- profit’s legal name, event location address, event day of week, event date, and event time duration, non-profit mailing address and non-profit event coordinator contact person’s name, and 10 day posting end day of week and date. Non-profit representative must know the date that the poster will be put up, that will be in a conspicuous posting within public view, and that the poster will remain up for a 10-day period at the event location.
• Licensing staff will add to yearly permit tally list, add event details to yearly special event list, e-route event application to city special event committee members, and add calendar tickler for end of 10-day posting period.
• When 10 day posting period has ended, licensing staff must receive a completed Affidavit of Posting from non-profit indicating completion of legal posting.
• If no negative public comment is received during the 10-day public period which would trigger a Beverage Licensing Authority (BLA) hearing, then Licensing staff will add a status to yearly special event list indicating application mailing to state, check the state events list on the state website, and locally approve the state and city permit application. If neighborhood or enforcement comment is received that indicates a BLA hearing, then non-profit must be notified in writing, application hearing must be added to BLA hearing agenda, and event location must be posted for a 10-day period for the public hearing.
• Licensing staff will issue city permit confirmation form in the temporary license database, including event duration as the issued date and the expiration date, the day of week, date and time duration of the event, and the event coordinator’s name and contact cell phone number at the event.
• Licensing staff will update yearly special event list indicating that the date that the permit is final issued.

• Licensing staff will email the following documents: city permit, inspection checklist, and minor warning sign. These 3 items should be posted behind the main bar at the event location by the non-profit.

The Regulatory Licensing Division holds virtual application clinics every Wednesday morning from 11:30 a.m. to 12 p.m., which you may attend via call in to ask liquor license application questions:

• Call in (audio): Call 412-912-4129 and enter conference ID: 231 464 340 344 # and passcode: VD6qx3tu
• Join Microsoft Teams Meeting